A family application is several individual files.

Create one row per proposed applicant with full name, date of birth, nationality, current residence, relationship to the principal and passport expiry. Add previous names and any approaching age boundary. Keep the register consistent with the civil documents, rather than shortening names to match everyday usage.

Then test inclusion against the chosen route. El Salvador’s current public portal specifies one spouse and children under 18. Vanuatu family categories require their own current eligibility confirmation, particularly for adult children and parents. A price for a family of four does not explain which four people qualify. Dependence, age and relationship are separate tests where the rules require them.

This is a preparation map, not an official application checklist. Police records, medical information, references, photographs and CVs may be required in specific forms. The applicable checklist determines who supplies each item, its date window and the acceptable format.

Civil records sometimes use different transliterations, omit a middle name or reflect an earlier marriage. Record each difference openly and determine whether it requires a corrected record, a name-change document or an explanatory statement. Do not silently alter a scan to make the documents agree.

For a child, identify the documents establishing parentage and the authority of each person providing consent. Divorce, sole custody, adoption or a deceased parent may change the evidence needed. These issues can require qualified local advice. A programme coordinator cannot replace a court order or assume that a travel permission also authorizes a nationality application.

Use a document register with status labels such as needed, requested, received, checked and submitted. Store original files separately from working copies, and avoid putting passport numbers or children’s names into public task titles. Record who has access and which party is responsible for retention.

For the first enquiry, a short description of the household is enough. Detailed documents belong in the agreed intake process after the purpose and scope are clear. You should know why a sensitive item is requested and who will receive it. A website checklist is not permission to collect every possible record.